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Keeping Meetings Productive
KEEPING MEETINGS PRODUCTIVE: Whether participants approve or disapprove of an idea, they shouldn't be penalized or given a raise. If you start criticizing people who disapprove, then you're only making your meetings less productive. Likewise, if you start handing out raises to everyone who agrees with you. This kind of behavior conditions participants to contributing only to win approval, rather than honestly contributing. Participants may focus more on developing ideas that meet approval, rather than generating their own creative ideas. To promote a free and creative sharing of ideas, the chairperson needs to exercise support of authority. Their role is to encourage participants to express their own ideas freely and fully. TALKERS AND NON-TALKERS: Nearly every meeting has talkative members and quiet members. A quiet person may have an important contribution, but may feel intimated by the spontaneity of the meeting. Try to get past this by making eye contact with them while asking for a response from the group. Acknowledge a response from another member only if the quiet member gives no response. In effect, this will encourage him/her to answer the question without pinning them down. KEEPING DOWN THE NOISE: A more difficult problem to rectify is quieting members who try to dominate meetings. Dominating people usually have immediate responses and go into endless detail if given the opportunity, while sometimes getting off the point and sidetracking the meeting. These participants are usually bright and valuable yet they can ruin a meeting if they are not stopped. You want to manage this person without alienating them. First, when you believe you understand the point being made, close the topic by saying "Thank you, I understand." Second, avoid making eye contact with this person and/or hold up your hand as a casual stop sign. Finally, if all else fails, tape record the meeting and ask them to listen to the tape recording. This usually solves the problem. CEO, A.E. Schwartz & Associates, Boston, MA., a comprehensive organization which offers over 40 skills based management training programs. Mr. Schwartz conducts over 150 programs annually for clients in industry, research, technology, government, Fortune 100/500 companies, and nonprofit organizations worldwide. He is often found at conferences as a key note presenter and/or facilitator. His style is fast-paced, participatory, practical, and humorous. He has authored over 65 books and products, and taught/lectured at over a dozen colleges and universities throughout the United States.
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Group Meetings: Being Prepared Makes a Difference MANAGING MEETINGS--BEING PREPARED MAKES A DIFFERENCE: You can schedule all the meetings you want to, and if you are not prepared to take charge then you're wasting your time. The time you invest planning a meeting is time well spent. Preparation for Your Presentations (Excerpted From the Jim Rohn Millennium Weekend Event)Persistence in your presentations, this is one secret to success. After my first presentation, I got up and did it again. Cell Phone Dos And Dont During A Meeting What would we do without our cell phones? Wow, there's a scary question. It's hard to imagine a world without them. Steps to a Successful Audience/Trainer Relationship A major cause of trainers being unreceptive to their audience is stage fright. Being so self-involved the trainer has very little energy to devote to making personal contact. How to Prevent Presentation and Speaking Disasters I just got back from my whirlwind speaking engagements and it occurred to me that you might be interested in these recent experiences (especially since speaking in the number one way to increase to raise your visibility and credibility in the industry). In a matter of two weeks, I spoke at two different conferences. Close Deals in Record Time! Remember back when the ability to create a slide show presentation using PowerPoint was cutting-edge technology? PowerPoint presentations changed the way that companies and seminars did business. It was easy to take along your presentation material; just grab your laptop and go. Problems with the Lecture Format ALTERNATIVES TO THE LECTURE FORMAT: How often do you use lectures as your sole training technique? Nearly always? Often? It's not unusual for trainers to use the lecture technique exclusively. After all, this is what we have all seen and are familiar with. How Storytelling Can Grow Your Business People love stories. We love to hear about other people, and stories help us to learn, remember and put to use new concepts. Story Telling As A Tool For Trainers Once upon a time????."Yeah right, don't tell us a story, we are not kids". Too Many Choices - Dont Confuse Your Customers Conventional wisdom is that the more choices customers have, the more likely they will buy. That may be true when customers have very specific wants or needs, and they know what those wants or needs are. Painless Presentations Did the "Painless" part of the title get your attention?Speaking in front of a group ranks with death of a family member and loosing a job when it comes to the emotional toll it takes on some people.If you are one of those folks who look for any excuse not to give a presentation in a meeting, social club or your church take heart. Fading into Sameness: How Too Many Slides Can Ruin Your Presentation "I have a love/hate relationship with PowerPoint. In the right hands, it's a great presentation tool. Six Marketing Tips for Trade Show Success A trade show is an ideal way of showcasing your products and services to a large number of prospects all at the one location and at the same time. Thoroughly planned marketing is the key to success at your next industry related exhibition. Give Your Audience Something to Talk About There is an old saying: "The first thing to do when the audience goes to sleep is to prod the speaker." Most presentations are not intense enough. Winning The Big Pitch - The 7 Deadly Sins Of Business Presentations And How To Avoid Them! Are poor presentations costing you business?The ability to deliver a presentation to potential investors or clients is an essential skill for any budding entrepreneur, sales professional or consultant.Whether it's a '15-second elevator pitch' or a more extensive presentation, winning over and persuading audiences is vital in today's competitive capital raising and sales environment. Media Training 101: Where To Look During A Television Interview Ever had that uncomfortable feeling of not knowing where to look when making a point, delivering a message or asking a question?Nervous furtive glances looking sideways, upwards or downwards? Anywhere but the gaze of the person you're trying to persuade and influence.Effective communication is about making an emtional connection with another human being. Presentation Skills: Be More Productive Using a Facilitator Mode There are many definitions for presentations. When you present there are also many different modes you can focus on. Creating Your Presentation Success With a Positive "I CAN" Attitude According to the Lamalle Report on Top Executives of the 1990s, one of the most important factors in determining financial success by those earning over $250,000 is being enthusiastic and having a positive attitude (46%). Apparently, successful people never underestimate the power of positive thinking. Secrets of Successful Presentations Does the thought of speaking in front of others send you running in the opposite direction? You??re not alone. Many people avoid public speaking at all costs ?" and there is a cost. Rise Above Cattiness Cattiness is something no one ever wants to be accused of doing. But the reality is, at one time or another you've probably engaged in it, and most likely, you'll do it again.
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